Open the user administration tool, OrderGen Workstation
Management. It is in the program group at
| Programs > AAS Software > OrderGen Purchasing >
Network Tools > User Management
The management utility opens.
2) On the menu at the top,
select "Database" and "Open" to open the
administration database table on the network file server. This
allows the configuration of rights on all workstations on the
network, as explained in its help document.
Database opens. The status bar
shows the database location on the file server. In this case OrderGen
Server points to N:\OrderGen\Data\.
This example case
has only two users currently in the database. Both workstations
have Approval Authority.
3) To manage the
signature attachment that each workstation will provide, the
following information is added somewhere in 4) Workstation
Number for Signature (1 or 2);
the screen shot above, the "Workstation Comments"
field contains: Signature=N\OrderGen\Graphics\dkfoley.jpg;
Don't forget the
semi-colon (;) immediately after each statement, or this will not
work. Also, of course, the referenced file must actually,
physically be in the stated signature location (e.g. folder
is contained in the second user's record. So for this example,
the Purchasing Manager signs in Position #1 and the Chief
Operating Officer signs in Position #2.
4) Now, when the
user below clicks the pencil icon, the addition of the signature
is automatic. The user does not have to search the network drive
and find his/her signature and s/he cannot overwrite a signature
that has already been added to a P.O.
Authorized Signer #1 Clicks on
Purchase Order is Signed by
5) At another
point, Authority #2 will open the PO Builder on his/her
workstation and click the pencil to sign.
Authorized Signer #2 Clicks on
Purchase Order is Signed by Authority #2
6) Below is the purchase order
after it has been signed by both "approval-
authorized" employees. Note that it is not necessary for either
approver to have created the purchase order.
This PO clearly has
two, distinct signatures. If it now complies with company
policies, it can be printed and sent by regular mail, faxed
directly to the vendor, or exported to PDF and attached and emailed to the