Purchase Orders Graphics

Make Sure OrderGen Can Find Your Signatures
The article on PO signing shows how to add digital, graphic signatures to a purchase order. There are certain requirements for this to work properly. The most important of these is that the signature graphic can be found on the users' systems, and the filename can be stored in the database record for the subject purchase order.

Filename Length is Important

OrderGen does not save the actual graphic in the database when a signature is attached. This would make the database more prone to corruption. The software stores the file path (folder location) and file name in the database, and loads the image file from the hard drive when needed.

Alternative 1 - Full Filename
In order to store the file path and file name directly in the OrderGen database, the path and filename must contain no more characters than the width of the signature field, which 40 characters (e.g. c:\temp\graphics\signature.bmp is 30 characters).

Alternative 2 - Logo Directory
If the purchase order being created has a logo attached, the path and file name can have as many as 80 characters if the signature graphic is stored in the same directory with the logo graphic (e.g. c:\program files\aas\ordergen 2000\logos\signature.bmp is 54 characters).

If the user does not use logos, s/he should create a folder somewhere on the computer to contain the signature files, in which the total folder path and signature filename does not exceed 40 characters.

In Version Build, we introduced a user-defined, default graphics directory feature, where the user can tell OrderGen where her/his graphic signatures or logos are contained. When this feature is used, it does not matter where the files are on the system, or how long the directory path and filename.

Once your workstation is upgraded to Build 855 or higher, we recommend using the following procedure to assure that signature graphics are always found when attached.

Setting the Graphics Directory...

Step 1) Open the software as usual.

Step 2) Select "Purchase Order Formats..." from "Options" on the OrderGen main menu panel.

Step 3) Select the tab named "Report Descriptions..." and click on the button that looks like an image (circled). This opens a dialog box in which the user can search for the location where the graphic images will be located.

There must be at least one graphic image in the directory.

Step 4) Click on the button labeled "Open" to set the directory where the selected file is located as the new default graphics directory.

If this is a network version, only a shared directory should be selected; this is the only way to guarantee that all workstations on the network see the same graphics on signed purchase orders.

Step 5) The balloon hint (below the graphics directory field) shows the full path to the graphics directory that will be used for associating signature graphics for Applied Analytic Systems [in this example] on this target machine.

The entire process of setting the default graphic location should take no more than 1 - 2 minutes, and it only needs to be done once.

Generally, the graphic below shows the sequences the software uses when displaying a signature on a purchase order.

How OrderGen Finds a Signature Graphic for a Purchase Order

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