Purchase Orders Graphics
Make Sure OrderGen Can Find Your Signatures
The article on PO signing shows how to
add digital, graphic signatures to a purchase order. There are certain
requirements for this to work properly. The most important of these is
that the signature graphic can be found on the users' systems, and the
filename can be stored in the database record for the subject purchase
Filename Length is Important
OrderGen does not save the actual
graphic in the database when a signature is attached. This would make
the database more prone to corruption. The software stores the file
path (folder location) and file name in the database, and loads the image file from the hard drive
Alternative 1 - Full
In order to store the file path and file name directly
in the OrderGen database, the path and filename must contain no more
characters than the width of the signature field, which
40 characters (e.g.
c:\temp\graphics\signature.bmp is 30 characters).
Alternative 2 - Logo
If the purchase order being created has a logo
attached, the path and file name can have as many as
80 characters if the
signature graphic is stored in the same directory with the logo
graphic (e.g. c:\program files\aas\ordergen 2000\logos\signature.bmp
is 54 characters).
If the user does not use logos, s/he
should create a folder somewhere on the computer to contain the
signature files, in which the total folder path and signature filename
does not exceed 40 characters.
In Version Build 126.96.36.1995, we
introduced a user-defined, default graphics directory feature, where the user
can tell OrderGen where her/his graphic signatures or logos are
contained. When this feature is used, it does not matter where the files are on the system, or how long the directory path and filename.
Once your workstation is upgraded to
Build 855 or higher, we recommend using the following procedure to
assure that signature graphics are always found when
Setting the Graphics Directory...
Step 1) Open the software as usual.
Step 2) Select "Purchase Order Formats..." from "Options" on the
OrderGen main menu panel.
Step 3) Select the tab named "Report Descriptions..." and click on the
button that looks like an image (circled). This opens a dialog box in
which the user can search for the location where the graphic images
will be located.
There must be at least one graphic image in the directory.
Step 4) Click on the button labeled "Open" to set the directory where
the selected file is located as the new default graphics directory.
If this is a network version, only a
shared directory should be selected; this is the only way to guarantee
that all workstations on the network see the same graphics on signed
Step 5) The balloon hint (below the graphics directory field) shows
the full path to the graphics directory that will be used for
associating signature graphics for Applied Analytic Systems [in this
example] on this target machine.
The entire process of setting the default graphic location should take no more than 1 - 2 minutes, and it only needs to be done once.
Generally, the graphic below shows the
sequences the software uses when displaying a signature on a purchase
How OrderGen Finds a Signature Graphic
for a Purchase Order
Order Form and OrderGen 2000 Copyright © 1996 - 2012,
Applied Analytic Systems, Inc.
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