Open the software. Click (or double- click) on the OrderGen icon
The main form of the software
Note: Steps 2) and 3) apply only to users on a network. If you are using OrderGen in single-user mode, skip to Step 4) now.
2) On the menu at the top,
select "File" and click on the menu item labeled "Need
3) A search box opens with the
P. O. Number of all open purchase orders that DO
NOT have a signature attached.
In this case, there is only one (1) purchase order matching this
4) Select the P.O. Number of
interest and click "OK". This opens the PO Builder, so
that the purchase order can be signed.
5) Click the icon that looks
like a pencil (circled in red above).
Single-user installations always have Approval Authority.
If this is a multi-user network installation, the workstation user must have
Approval Authority; otherwise, the message (below) is shown when s/he clicks the icon.
On a single-user version, or,
on a workstation with Approval Authority, the dialog below
opens, allowing the user to select a graphic to use to sign the
In the multi-user environment, the graphic must be placed in a
shared directory on the network so that any workstation that
will print the PO will have access to the signature.
The file above is 136 x 38
pixels. The recommended dimensions for a graphical signature
file is roughly 140 x 40.
6) Below is the purchase order
after the signature has been attached.
This PO can be
exported to PDF and faxed or emailed to the vendor.
Read the linked page
for information on how to attach
two graphic signatures to a PO.